Purpose: The HR Generalist supports the organization’s mission by coordinating day-to-day human
resources functions, as well as ensuring that employees have the skills and competencies to complete
their work to the organizational standard. This position provides administrative and practical support in
recruitment, onboarding, training tracking, policy administration, health and safety, and employee
development. The role promotes a respectful, inclusive, confidential, and service-oriented workplace
culture in a unionized environment, while supporting compliance with applicable legislation,
organizational policies, and charitable sector best practices.

Duties & Responsibilities:

• Owns the recruitment administrative process including preparing and posting job advertisements,                                                                                                          screening applications, scheduling interviews, completing reference checks, and preparing employment documentation.
• Owns the Onboarding & Orientation System for the YWCA- ensures an effective, organized
  onboarding and orientation process for new employees, including collection of required
  documents, coordination of training, introduction to policies, and completion of new hire
  checklists.
• Consistently maintains accurate and confidential employee training records and certifications,
  working with leadership to identify skill development opportunities.
• Manages the administration and coordination of role-specific training, including sourcing and
  vetting providers, scheduling sessions, managing logistics of sessions, taking enrollment, filing
  certifications, and the like.
• Maintain HR documents and information within the PayWorks HR software.
• Provide administrative support for employee relations by helping staff and supervisors access
  policies, forms, procedures, and resources in a timely, respectful, and confidential manner.
• Own the continuous improvement of a client-centric learning approach that enables employees
  to develop key competencies and understand new resources within the sector, encouraging
  them to grow within their role and the organization.
• Coordinate the administration of annual performance reviews and ensure identified goals and
  outcomes are met and addressed through ongoing training and professional development.
• Support compliance with applicable employment standards, technology platforms, workplace
  safety requirements, human rights obligations, privacy practices, organizational policies, and
  funder requirements.
• Assist with workplace health and safety administration, including meeting minutes, inspection
  tracking, incident documentation, return-to-work paperwork, and communication of safety
  procedures.
• Prepare HR-related reports, letters, forms, spreadsheets, and statistics to support management
  decision-making, audit readiness, funding reports, and operational planning.
• Contribute to a positive workplace culture by supporting employee engagement initiatives,
  recognition activities, staff communications, and continuous improvement of HR processes.

This position is primarily based in an office environment and requires regular use of a computer, phone, and electronic records systems. The role requires a high degree of confidentiality, accuracy, and professionalism when handling sensitive employee and organizational information. The position may require occasional flexibility in hours to support interviews, orientation, training, meetings, or urgent staffing needs. Stressors may include competing deadlines, confidential employee matters, recruitment pressures, and supporting staff in a busy charitable service environment.